In order for committee work to be accomplished, the committee chair, committee members and staff need to work together, with each fulfilling their respective roles. Below is a guide for determining the responsibilities of a committee chair, staff, and committee member. This should be adjusted to be applicable to each individual component.
Role of a Committee Chair
Role of Committee Members
- Facilitates the meeting or conference call.
- Encourages committee members to provide their thoughts.
- Provides leadership to assure that the committee charge is met.
- Collaborates with the treasurer and/or staff to develop and monitor the program of work or goals for the committee.
- Provides input for setting meeting and conference call agendas.
- Communicates with other committee chairs or the component president regarding committee issues.
- Assists in the development of committee reports as required by the committee.
- Mentors his or her replacement to ensure continuity to the next program year.
- Provides support services and resources (i.e., agendas, minutes, reports, research.)
- Implements committee decisions.
- Participates actively in all meetings and conference calls, but does not monopolize the discussion.
- Respects different points of view.
- Considers what the members of the organization would think or want.
- Respects time limits -- they are necessary to achieve what the committee needs to accomplish.
- Asks for clarification when needed.
- Provides written or verbal feedback on issues or documents under discussion by the committee.
- Serves as a spokesperson for issues related to the work of the committee in an effort to assist members in understanding committee decisions.